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Sage MMS

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Sage MMS - Overview   Sage MMS - Benefits Sage MMS - Features Sage MMS - System Requirements

Sage MMS - Features

Sage MMS modules specifications

      Financial Modules
    Sales ledger     Sales Order Processing
    Purchase ledger     Purchase Order Processing
    Nominal ledger     Stock Control
    Cash Book     Price Book


Purchase Order Processing

Sage MMS manages the entire Purchase Order Processing procedure, from creating a purchase order to checking goods received against purchase order and supplier invoice. Automated processes help you to manage your supply chain with confidence and efficiency - ensuring that the correct goods are always received and paid for.

  • Order authorisation. A rule can be set up to require supervisor authorisation on orders.
  • Returns and credits. Manage the return of goods to your suppliers, recording reasons if required.
  • Order comments. Can be for internal use only, or can appear on supplier documentation.
  • Foreign currency orders. Place orders in up to 100 currencies.
  • Order matching. Checks that goods received match your purchase order, supplier invoice and delivery note.
  • Cancelled Orders. Record cancelled line items for analysis.
  • Multiple delivery addresses.
    Accept orders to unlimited delivery addresses, mixing addresses on the same order if required.
  • Automatic accrual. Ensures that management reports are accurate between receipt and invoicing of goods at period ends.
  • Preferred suppliers. Flags attempted use of non-specified suppliers.
  • Consolidate purchase orders. Reconcile multiple purchase orders to a single supplier invoice.
  • SSD (Intrastat) return. Required entries for these returns are collected automatically.

Key Features and Benefits:

  • Straightforward supply chain management
    Sage MMS allows you to easily manage all your purchase orders, quickly finding individual orders and drilling down to view the details.
  • Integrates fully with other Sage MMS modules
    By working with the Stock Module and Sales Ledger, the
    Purchase Order Processing module ensures that once goods are received they are available to your customers. As soon as the invoice is matched with goods received, all relevant information is updated automatically throughout the system, including stock pricing, supplier balances, VAT return and management reports. Full links to the Sales Order Processing module allow you to see which customer orders are linked to a particular purchase order.
  • Manual or semi-automatic Purchase Order Processing
    You can create Purchase Orders manually if you wish; alternatively, the system can compile lists of what you should order based on shortfall (by warehouse, if necessary) and what's required for back-to-back orders. You can then choose who to buy from and what to pay. Sage MMS will then create a set of reports to base your negotiations on; once you're satisfied that you've got the best deal it will create and collate a series of Purchase Orders for you.
  • Full matching of POs to invoices and deliveries
    2-way or 3-way GRN matching is supported, and Sage MMS calculates a running total when matching invoice line items to orders - making it easier to spot errors as you go.
  • Disputed invoices
    Sage MMS allows you to record the invoice but flag it up as disputed. It won't go through to the Purchase Ledger until the dispute has been resolved - either by accepting it 'as is' or matching it to further deliveries or a credit note. You can also generate reports on disputed items.
  • Full Back to Back ordering
    Sage MMS has a full link between Sales and Purchase Order modules so you can see the effect of the non-availability of a product on a particular sales order, or the effect on a PO of the cancellation of a sales order line.
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Sage MMS - Purchase Order Processing

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